General meeting information transmitted by euro adhoc with the aim of a
Europe-wide distribution. The issuer is responsible for the content of this
We hereby invite our shareholders to attend the 113th Annual General Meeting of
ANDRITZ AG, with headquarters in Graz, FN 50935 f, in the Steiermarksaal at
Grazer Congress, Schmiedgasse 2, 8010 Graz, on Wednesday, March 25, 2020, at 10:
1. Presentation of the Financial Statements including the Management Report
and Corporate Governance Report, the Consolidated Financial Statements
including the Consolidated Management Report, the Proposal on the
Allocation of Net Earnings and the Supervisory Board's Report for the 2019
2. Resolution on the use of the net earnings
3. Resolution on discharge of the Executive Board members for the 2019
4. Resolution on discharge of the Supervisory Board members for the 2019
5. Resolution on the remuneration for the Supervisory Board members for the
2019 business year
6. Appointment of the auditor for the Financial Statements and Consolidated
Financial Statements for the 2020 business year
7. Appointment of one person to the Supervisory Board
8. Resolution on the remuneration policy
9. Resolution on a stock option program
II. DOCUMENTS FOR THE ANNUAL GENERAL MEETING; PROVIDING OF INFORMATION ON THE
In particular, the following documents shall be available on the company's web
site at andritz.com as entered in the Companies Register not later than March 4,
Financial Statements with Management Report and Consolidated Non-financial Statement\nCorporate Governance Report\nConsolidated Financial Statements with Consolidated Management Report\nProposal for use of the net earnings\nSupervisory Board Report\nfor the 2019 business year in each case
Motions on items 2 to 9 on the agenda\nStatements by the candidate for appointment to the Supervisory Board on TOP 7 pursuant to § 87 (2) of the Austrian Stock Corporation Act (AktG), including curriculum vitae\nForm for granting a proxy\nForm for granting a proxy to a proxy holder\nForm for revoking a proxy\nFull wording of this convening document for the Annual General Meeting\nIII. RECORD DATE AND PREREQUISITES FOR PARTICIPATION IN THE ANNUAL GENERAL
The right to participate in the Annual General Meeting and to exercise voting
and all other shareholders' rights to be asserted at the Annual General Meeting
is conditional upon the shareholding at the end of the day on March 15, 2020
Only those who hold shares on this record date and can provide evidence of this
to the company are entitled to take part in the Annual General Meeting.
A safe custody receipt pursuant to § 10a AktG to be received by the company not
later than March 20, 2020 (24:00 hrs CET, time in Vienna) exclusively via one of
the following communication channels at one of the following addresses is
required as evidence of the shareholding on the record date.
* For submission of the safe custody receipt in writing, which is sufficient
according to Article 18 (3) of the Articles of Association
- by fax
+43 1 8900 500 94
- by e-mail firstname.lastname@example.org
(safe custody receipts in PDF format please)
* For submission of the safe custody receipt in written form
- by mail or courier service
c/o HV-Veranstaltungsservice GmbH
8242 St. Lorenzen am Wechsel, Köppel 60
- by SWIFT
(message type MT589 or MT599, it is absolutely essential to state ISIN
AT0000730007 in the message text)
The shareholders are requested to contact their depositary bank and arrange for
a safe custody receipt to be issued and submitted.
The record date has no effect on the saleability of the shares and has no
bearing on dividend entitlement.
Safe custody receipt pursuant to § 10a AktG
The safe custody receipt must be issued by the depositary bank with headquarters
in a member state of the European Economic Area or a full member of the OECD and
must contain the following information:
Information on the issuer: Name/company and address or code normally used in communication between banks (BIC).\nInformation on the shareholder: Name/company, address, date of birth of individuals, companies' register and register number of legal entities,\nInformation on the shares: number of shares held by the shareholder, ISIN AT0000730007\nSafe custody account number or other designation\nReference time of the safe custody receipt\nThe safe custody receipt as evidence of shareholding for the purpose of
participation in the Annual General Meeting must refer to the end of the day on
the record date March 15, 2020 (24:00 hrs, CET, time in Vienna).
The safe custody receipt will be accepted in German or English.
Proof of identity
The shareholders and their proxy holders are requested to have valid official
photo ID available for identification purposes when registering.
If you are attending the Annual General Meeting as a proxy holder, please also
bring your proxy document with you as well as your official photo ID. If the
original proxy document has already been sent to the company, access will be
simpler if you have a copy of the proxy document with you.
ANDRITZ AG reserves the right to check the identity of persons attending the
meeting. If it is not possible to establish someone's identity, this person may
be refused access.
IV. OPTION OF APPOINTING A PROXY HOLDER AND THE PROCEDURE TO BE FOLLOWED
Each shareholder who is entitled to participate in the Annual General Meeting
and has provided proof thereof to the company in accordance with the regulations
in Item III of the present convening document is entitled to appoint a proxy
holder to take part in the Annual General Meeting on behalf of the shareholder.
This proxy holder shall have the same rights as the shareholder he is
The proxy must be granted to a specific person (individual or legal entity) in
writing [§ 13 (2) AktG]; it is also possible to grant a proxy to several
A proxy may be granted prior to or during the Annual General Meeting.
We offer the following communication channels and addresses for submission of
* by mail or courier service
c/o HV-Veranstaltungsservice GmbH
8242 St. Lorenzen am Wechsel, Köppel 60
* by fax
+43 1 8900 500 94
* by e-mail
(proxies in PDF format please)
The proxies must be received at one of the addresses mentioned above not later
than March 24, 2020, 16:00 hrs CET, time in Vienna, unless they are submitted on
the day of the Annual General Meeting at the entry and exit checks to and from
the Annual General Meeting.
A proxy form and a form for withdrawal of a proxy can be downloaded from the
company's web site at andritz.com. In the interests of smooth handling, we
kindly request that you always use the forms provided.
Details of the granting of a proxy, particularly the written form and content,
are provided in the proxy form available to the shareholders.
If the shareholder grants a proxy to his depositary bank (§ 10a AktG), it is
sufficient if this bank provides a statement that it has been granted a proxy
through the channels provided for submission thereof to the company in addition
to the safe custody receipt.
Shareholders can also exercise their rights at the Annual General Meeting after
having granted a proxy. If a shareholder attends the meeting personally, any
proxy granted beforehand shall be considered withdrawn.
The above regulations on the granting of a proxy apply mutatis mutandis to
withdrawal of the proxy.
Independent voting proxy holders
As a special service, shareholders have the option of having their voting right
exercised at the Annual General Meeting and according to their instructions by
Dr. Michael Knap as independent voting proxy holder; a special proxy form for
this purpose can be downloaded from the company's web site at andritz.com.
Shareholders can also contact Dr. Michael Knap directly by phone +43 1 876 3343-
30, fax +43 1 876 3343-39 or e-mail email@example.com.
V. INFORMATION ON SHAREHOLDERS' RIGHTS PURSUANT TO §§ 109, 110, 118, AND 119
1. Addition to the agenda by shareholders pursuant to § 109 AktG
Shareholders may request that additional items be added to the agenda of
this Annual General Meeting and announced if their aggregate holding
reaches 5% of the total shares and they have held these shares for at least
three months before submitting the request, provided that this request is
delivered to the company by mail or courier service not later than March 4,
2020 (24:00 hrs, CET, time in Vienna) and addressed exclusively to ANDRITZ
AG, att. Dr. Michael Buchbauer
, Investor Relations department, Stattegger
Strasse 18, 8045 Graz, Austria. Each agenda item requested in this way must
include a resolution proposal and state the reason for the request. Proof
of shareholding must be brought by submitting a safe custody receipt
pursuant to § 10a AktG confirming that the shareholders making the request
have held the shares for at least three months before submitting the
request. This safe custody receipt must not be more than seven days old at
the time of submission to the company. Reference is made to the information
on entitlement to participate (Item III) concerning the other requirements
relating to the safe custody receipt.
2. Resolution proposals for the agenda by shareholders pursuant to § 110 AktG
Shareholders may submit resolution proposals in writing, including the
reasons for the proposal, for any item on the agenda and request that these
proposals be made accessible together with the name of the shareholder
concerned, the reasons to be attached to the proposal and any comments
thereon by the Executive Board or the Supervisory Board on the company's
web site as entered in the Companies' Register if their aggregate holding
reaches 1% of the total shares, provided that this request is delivered to
the company either in writing by fax to 43 316 6902-465 or by mail, courier
service or personally to ANDRITZ AG, att. Dr. Michael Buchbauer, Investor
Relations department, Stattegger Strasse 18, 8045 Graz, Austria, or by e-
mail to firstname.lastname@example.org not later than March 16, 2020 (24:00
hrs, CET, time in Vienna). The request in writing, for example in PDF
format, should be attached to the e-mail.
The declaration by the person proposed pursuant to § 87 (2) AktG shall take
the place of the reasons in a proposal for election of a Supervisory Board
Proof of shareholding must be brought by submitting a safe custody receipt
pursuant to § 10a AktG, which must not be more than seven days old at the
time of submission to the company. Reference is made to the information on
entitlement to participate (Item III) concerning the other requirements
relating to the safe custody receipt.
3. Shareholders' right to information pursuant to § 118 AktG
Each shareholder shall, upon request, receive information at the Annual
General Meeting on matters concerning the company to the extent that such
information is necessary in order to properly evaluate an item on the
agenda. The obligation to provide information also extends to the legal
relationships between the company and an affiliated company and to the
situation within the Group and the companies included in the Consolidated
Information may be denied if it would be deemed suitable according to
reasonable entrepreneurial judgment to cause significant harm to the
company or an associated company or if such disclosure would be liable to
As a general principle, requests for information at the Annual General
Meeting should be made verbally, but can also be submitted in writing.
In the interests of efficiency, questions to which the answers require some
time to prepare should be submitted to the Executive Board in writing and
in good time before the Annual General Meeting. The questions may be sent
to the company by fax to +43 316 6902-465 or by e-mail to
4. Requests from shareholders at the Annual General Meeting pursuant to § 119
Each shareholder is entitled to table motions concerning any item on the
agenda at the Annual General Meeting regardless of shareholding. If several
motions are tabled concerning an item on the agenda, the Chairman shall
determine the order of the vote pursuant to § 119 (3) AktG.
However, if a shareholder tables a motion for election of a member of the
Supervisory Board, it is mandatory that a resolution proposal pursuant to §
110 AktG is submitted within the time period allowed: Candidates for
election to the Supervisory Board (Item 7 on the agenda) can only be
proposed by shareholders whose aggregate shareholding reaches 1% of the
total shares. Such election proposals must be delivered to the company as
described above (Item V, para. 2) not later than March 16, 2020. Each
proposal must be accompanied by the declaration pursuant to § 87 (2) AktG
by the candidate for election concerning professional qualifications,
professional or comparable functions, and all circumstances that could give
cause for concern with regard to the candidate's impartiality.
Otherwise the shareholders' motion for election of a member of the
Supervisory Board can not be considered in the vote.
Please note that ANDRITZ AG is not subject to § 86, (7) AktG and need not
take the minimum shareholding requirement pursuant to § 86 (7) into
5. Information on the web site
More information on these shareholders' rights pursuant to §§ 109, 110,
118, and 119 AktG can be found on the company's web site at andritz.com.
6. Information on protection of shareholders' data
ANDRITZ AG processes shareholders' personal data (particularly data
pursuant to § 10a (2) AktG, which are name, address, date of birth, number
of the securities account, number of shares held, type of shares if
applicable, voting card number, as well as the name and date of birth of
the proxy holder(s) if applicable) on the basis of the data protection
regulations applying, in particular the European General Data Protection
Regulation (GDPR) and the Austrian Data Protection Act, in order to enable
the shareholders to exercise their rights at the Annual General Meeting.
Processing of shareholders' personal data is absolutely necessary if
shareholders and their proxy holders are to participate in the Annual
General Meeting pursuant to the Austrian Stock Corporation Act. The legal
basis for data processing is thus Article 6 (1) c) GDPR.
ANDRITZ AG is the processor. ANDRITZ AG uses external service companies,
such as notaries, attorneys, banks, and IT service providers, for the
purposes of organizing the Annual General Meeting. These companies only
receive such personal data from ANDRITZ AG as are necessary to perform the
service ordered and process the data exclusively according to ANDRITZ AG's
instructions. ANDRITZ AG has concluded data protection agreements with
these service companies to the extent required by law.
If a shareholder takes part in the Annual General Meeting, all of the
shareholders present or their proxy holders, the members of the Executive
and Supervisory Boards, the notary public and all other persons with a
legal right to participate can examine the list of participants (§ 117
AktG) and thus also access the personal data it contains (including name,
place of residence, and shareholding). In addition, ANDRITZ AG is under
legal obligation to submit shareholders' personal data (in particular the
list of participants) to the Companies' Register as part of the notarial
record (§ 120 AktG).
The shareholders' data are rendered anonymous or deleted as soon as they
are no longer needed for the purposes for which they were collected and
processed and to the extent that there are no other legal obligations that
require these data to be stored. Obligations to verify and store data
result, in particular, from company, stock corporation and takeover law,
fiscal and tax legislation, and from anti-money laundering regulations. If
any legal claims are raised against ANDRITZ AG by shareholders or by
ANDRITZ AG against shareholders, storage of personal data is used in
individual cases to settle and enforce claims. In connection with legal
proceedings in civil courts, this can result in data being stored for the
duration of the limitation period plus the duration of the legal
proceedings until they are legally terminated.
Each shareholder has the right of access, rectification, restriction of
processing, objection, and deletion at any time concerning processing of
personal data as well as a right of data portability pursuant to Chapter
III of the GDPR. Shareholders can enforce these rights towards ANDRITZ AG
free of charge at the following e-mail address:
email@example.com, or using the following contact data:
Stattegger Strasse 18
Fax: +43 316 6902-465
In addition, shareholders have the right to lodge a complaint with the data
protection supervisory authority pursuant to Article 77 of the GDPR.
Further information on data protection can be found in the Data Protection
Statement on the ANDRITZ AG web site at andritz.com.
VI. FURTHER DETAILS AND INFORMATION
1. Total number of shares and voting rights
At the time of convening the Annual General Meeting, the company's share
capital amounts to EUR 104,000,000.- divided into 104,000,000 shares issued
to bearers. Each share carries one vote.
At the time of convening the Annual General Meeting, the company holds
4,132,610 own shares. These shares do not carry any rights, also no voting
rights. The total number of shares eligible for participation and voting
shares at the time of convening the Annual General Meeting is 99,867,390.
Graz, February 2020
The Executive Board
end of announcement euro adhoc
issuer: Andritz AG
Stattegger Straße 18
phone: +43 (0)316 6902-0
FAX: +43 (0)316 6902-415
indexes: WBI, ATX
Digital press kit: http://www.ots.at/pressemappe/2900/aom
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